How to Prepare to Present your Paper/Poster at ACC 2020
ACC 2020 is planning for a full online conference hosted through Zoom. We will be offering different options for you to prepare and present your paper and/or poster.
A. Presenting your paper in an Invited or standard session:
The following options are available:
1. Video Presentation Upload Option (Recommended): Your presentation will take the form of a pre-recorded video, which we will make available to conference attendees through the online conference program. This format is RECOMMENDED for contributed and invited papers (15-minute presentation with 5 minutes Q&A).
You can upload a video of your presentation by Friday, June 19, through PaperPlaza. The session host will download and play your presentation during your scheduled presentation date and time according to the conference program. For contributed and invited paper presentations, after your video presentation plays, the Session Chair/Co-Chair will open the floor for 5 minutes for you to take and answer questions. Please see details below on how to prepare your presentation for upload.
2. Real-time Presentation Option (Not recommended): You can present your work by sharing your screen and presentation in Zoom during your scheduled date and time. For contributed/invited papers, your presentation should be NO longer than 15 minutes. After your presentation, you will have 5 minutes for Q&A. The Session Chair/Co-Chair (and Zoom session host) will coordinate the presentation order according to the schedule in the program. Please prepare your presentation the usual way using MS Power Point software or similar. Keep videos and animations in your presentation to a minimum to minimize video/audio lag and connection issues.
When entering the scheduled session in Zoom, ensure that you have a relatively fast Internet connection when you participate to minimize video/audio lag and connection issues.
B. Presenting your paper in a Rapid-Interactive (RI) session:
RI sessions have two components: (1) the 3-minute presentation component (from 9:30-11) and (2) digital poster component (from 11-11:45).
1. A video presentation is REQUIRED for all Rapid-Interactive (RI) presentations. This is a 3-minute presentation with no Q&A. You can upload a video of your presentation by Friday, June 19, through PaperPlaza. The session host will download and play your presentation during your scheduled presentation date and time according to the conference program.
2. For the interactive (digital poster) component, after the 3-minute presentation session, you will still have a Zoom room for the interactive part of the session (11-11:45). You may want to prepare dedicated content for that “poster” part, any visuals or animations to promote discussion. Of course, you can simply use the slides from your presentation, but you may prefer to develop a separate format for this purpose. You do NOT need to upload these slides to PaperPlaza. Thus, after the 9:30-11am 3-minute presentation component, you will then go to the Zoom meeting link assigned to you to present your digital poster, where you can share your screen and attendees will come visit you to ask more detailed questions.
Note that the instructions are the same for the keynote presentations, except that the talk can be up to 15 minutes.
C. Presenting your Late-Breaking News poster
1. First, you will be required to upload a 5-minute video summarizing your work to PaperPlaza by June 19. Your video will be available to attendees to view at their leisure during the conference. Please follow instructions below on how to prepare your video presentation.
2. During the date and time of your poster presentation, please join the Zoom meeting for your poster presentation time slot, and have a digital version of your poster ready to show attendees as they visit your Zoom meeting. It is recommended that you have a PowerPoint Presentation with slides that summarize your poster or show a PDF version of your poster. Plan on sharing your screen with others to explain your work and answer questions.
How to Prepare Your Video Presentation for Upload:
1. Please use the following guidelines to prepare your video:
a. Duration:
Rapid-Interactive (RI) presentations: 3-minute max. video presentation
Contributed and invited paper presentations: 15-minute max. video presentation
Poster presentation: 5-minute max. video presentation
b. File size limit: 100MB file
c. Minimum height: 480 pixels
d. Aspect ratio: 16:9
2. Video format: Prepare your video file in mp4 format. Please do not try to upload Powerpoint or PDF files.
3. You are also kindly required to submit a release form with your video (signed copy in PDF or JPG), as it is not covered by the original copyright transfer. The deadline for the submission is June 19.
4. While we are unable to provide individualized technical support to help you create your video, the following possible approaches can be used:
a. [Easiest and Recommended] Record your presentation on your computer using Zoom. To do so, create a Zoom meeting, then use the share screen feature to share your own presentation and present your own work while recording your own voice. Afterwards, download your video, then check the file’s compatibility with the requirements stated above in terms of file format, size, aspect ratio, etc. Upload your video to PaperPlaza by June 19.
b. For iPad users, apps such as Explain EDU can be used to present Powerpoint slides and record your voice simultaneously, then the video file can be saved and uploaded to PaperPlaza. This option, however, requires you to purchase the Explain EDU app. This app is also nice for making online video instruction videos or lectures if you later decide to present your work to others or teach in an online format.
c. Another useful tool to record your presentation is Loom. It lets you record quickly a screencast with voiceover and your face. It’s quite easy to turn a PPT into a fine presentation video; consider checking this out.
5. Please note the above specifications will be checked at the time of submission and files not meeting them will be prevented from being uploaded. The corresponding author can login to their workspace and follow the link to upload (or re-upload) the video presentation file until the deadline.
6. Except for the above duration and digital constraints, the form of the presentation is left free (though please be sure the video includes the title of the paper, the authors, and a reference to ACC 2020) so it is easy for the session organizers to identify the video.
7. Please start early: given that the resulting video files will be very large, they might need a long time to transfer.